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The Harlingen Area Educational Foundation, Inc., is a registered, independent, non-profit 501(c)3 corporation. Established in 1990, the Foundation raises private-sector funds to support programs and activities which either have not been funded or have been underfunded by the normal operating budget. These funds are used to facilitate student achievement and skill development and to expand community involvement for individuals, business and civic organizations.


Grant Submission deadline: 4:00PM, Monday, April 1, 2019


Grant Results Announced: May 2018


Mid-year Report Due: December 20, 2019


End of Year Report Due: May 31, 2020 (evaluating impact of grant received in 2019-20 grant cycle)





1. First and foremost, the Grant Review Committee is looking for grant applications implementing innovative teaching techniques. By innovative, we mean that the program approach, equipment or technology requested impacts learning in a way that fosters communication, collaboration, critical thinking, creativity and entrepreneurial capacity. Innovation is about creating an opportunity to impact learning beyond the traditional classroom approach. Innovation is not about the tools, it’s about the technique.


2. Sustainability, Reach, Support: Favorable consideration will be given to grants which start programs that could serve as a pilot project for the district to implement more broadly in the future, or start something that has the potential to grow bigger and impact more students in the future. The grant review committee will also look favorably on grant requests implementing programs or tools that provide benefits to many students beyond the grant cycle year, and that have the support of the administration.


3. Proposals that incorporate matching funds or school and community resources will be looked upon favorably. Other contributions are a sign of commitment to the project and they multiply the effectiveness of the grant.


4. Team-teaching or interdisciplinary projects are encouraged.


5. Projects involving the community provide an excellent opportunity for educators and parents to work collaboratively on activities that support the instructional program and increase family participation in the education of their children.


6. Funds can be used to purchase equipment but not when these are an end to themselves. Such expenditures should be just one component of a well-planned project, integrated with other curriculum materials and activities.


7. If your project involves the adding of technology through the purchase of hardware or software, you are strongly encouraged to seek the approval of the District’s Technology department. Provide a thorough description of the technology, what it can do, and if it is being used elsewhere in the district, explain its success. If the technology is being used in the District, your proposal will be greatly strengthened by explaining the innovatively different way that the technology will be used in your project. Beyond describing how the technology works, it is critically important to describe how the technology will be used to foster 21st century skills and learning.


8. The Foundation will consider requests for staff development activities (attending workshop, trainings, conferences, bringing in a consultant), but only when these activities represent one component of a well-planned project, integrated with other activities that directly impact students. The Foundation will not fund travel-related costs such as lodging, per diem, airfare or mileage reimbursement.


9. Completed grant applications are due 4:00PM, Monday, April 1, 2019 and must be submitted in .pdf or .doc/.docx format via email to [email protected] NO LATE APPLICATIONS WILL BE ACCEPTED. The HAEF administrator will redact your name and school and then send your application to the Grant Review Committee.


10. You will receive an email confirmation that your grant application was received by Wednesday, March 20, 2018.


11. If you have items for your application that cannot be copied and emailed (i.e. artwork, book, etc.), please submit an image of the item with your proposal.


12. In general, the minimum funding level is $250 per proposal; the maximum funding level is $1,500. However, if special circumstances exist warranting a grant over this maximum, the Foundation may elect to authorize additional funding. HAEF reserves the right to partially fund grants.


13. The proposals will be judged by the HAEF Grant Review Committee, which is comprised of HAEF board members and other invited reviewers, including the District’s Curriculum Directors (strictly to ensure compatibility and/or compliance with District equipment and programs).


14. If awarded a grant, an End of Year report evaluating the outcomes/impacts of the program is due by May 25, 2020. The End of Year Report form can be requested and submitted via email.





Your proposal will be rated on the following criteria:


A. Project Description


  • 1. The need for this project is clearly documented.
  • 2. The description of the project is detailed enough to fully understand the applicant’s request and logic model.
  • 3. The project is relevant to campus and/or district plans.
  • 4. The project presents innovative solutions to a problem and/or creative use of facilities or equipment.
  • 5. The project will improve, advance or enrich student learning, especially with respect to 4 c’s and/or entrepreneurial skills.
  • 6. The application describes opportunities for future impact or scalability of the program, along with future costs and potential funding sources, if necessary.

B. Work Plan and Timeline

  • 1. The work plan clearly identifies the steps to meet the needs.
  • 2. The activities are clearly aligned with the goals of the project.

C. Budget

  • 1. The expected results are sufficient to justify the amount requested.
  • 2. The funds requested are efficiently used to implement and accomplish the goals of the project.

D. Measurement of Accomplishments

  • 1. Measurable criteria are identified to define success of project.
  • 2. There is a plan for gathering data to measure success.
  • 3. There is a plan for the Foundation to be recognized as the financial supporter of the project.

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Harlingen, Texas 78550